How to secure a Schengen visa for business purposes

A Schengen business visa is a short-stay travel permit designed for business people from non-Schengen countries. It allows them to participate in business activities in multiple Schengen states in one trip. 

After reading this article, you will understand the difference between business, tourist and student visas, learn about the requirements of a business Schengen visa, and find out how to obtain it.

Difference between business visa and other types of Schengen visas

To shed more light on how various types of Schengen visas differ based on the purpose of visit, here is a short description of the most common types.

Schengen tourist visa allows entry into all member states strictly for vacation purposes, leisurely exploration and sightseeing without involvement in paid work or commerce transactions.

Schengen student visa permits non-EU students admission into educational institutions in Schengen countries but restricts full-time employment throughout their study period.

Schengen business visa enables entrepreneurs and executives to engage in business-related tasks such as meetings or conferences spanning multiple Schengen countries. However, this visa does not allow them to work permanently within those territories.

All of these three types allow you to visit several member states during your trip, but only a business visa permits you to participate in business activities in the Schengen area.

The validity of the business Schengen visa

The Schengen business visa typically allows its holder to stay in the Area for up to 90 days within 180 days.

You could be given a single-entry, double-entry, or multiple-visit visa based on your travel needs. A multiple-entry visa grants unlimited travel as long as you adhere to the 90/180 rule.

Business Schengen visa requirements

Take a closer look at the list of the required documents to ensure your business Schengen visa request is successful:

• completed and signed visa application form;
• valid passport;
• copies of passport’s first page;
• copies of previous visas, if applicable;
• two passport-type photos;
• biometric data, e.g. fingerprints;
• proof of financial stability — bank statement or sponsorship letter;
• proof of business relations — letter from partner or company based in Schengen, invitation from trade fair organiser there, or contract proving employment within Schengen area;
• travel arrangements proof;
• proof of accommodation;
• travel insurance with a minimum coverage of €30,000 for the entire duration of the trip across all member states;
• proof of visa fee payment;
• employment contract and leave permission from the employer;
• copy of business licence and company bank statement if applicant is self‑employed;
• income tax return.

Don’t forget to check the requirements for your case with the embassy or consulate you are applying to, as each Schengen country may have specific guidelines.

Where to submit the application for a business Schengen visa

While choosing where to submit your Schengen business visa application, you should follow these rules:

1. If you are only visiting one country, you need to apply at the embassy, consulate or visa centre of said country. 
2. If you are visiting more than one country and spending an equal amount of time in each, you must apply at the embassy, consulate or visa centre of the country you will enter first.
3. If you are visiting more than one country and spending an unequal period of time in each, then you need to apply at the country’s embassy, consulate or visa centre where you will be spending more time.

When to apply for a Schengen business visa

You can submit your Schengen business visa application no less than 15 days prior but not more than six months before your departure date. 

The processing time typically takes around two weeks. However, during peak seasons or due to unforeseen circumstances like public holidays or technical issues, this period might extend up to four weeks.

It is recommended to submit your application well in advance of your business trip to reduce potential disruptions caused by unexpected delays.

Key takeaways about business Schengen visa

1. This specialised travel permit allows entrepreneurs and executives to conduct business, attend meetings, and participate in conferences within multiple Schengen countries. 
2. The validity of the Schengen business visa spans up to 90 days within a 180-day period, with options for single-entry, double-entry, or multiple-entry visas. 
3. The application process involves document preparation, scheduling an appointment, paying the visa fee, and submitting the required documents to the appropriate embassy, consulate or visa centre. 
4. Processing time usually takes around two weeks, but external factors may lead to delays.

Frequently Asked Questions